Stroud and District University of the Third Age
Registered Charity Number: 1030673
NOTICE IS HEREBY GIVEN, that the 2026 Annual General Meeting (AGM) of Stroud and District University of the Third Age (Stroud u3a), registered charity no. 1030673, will be held on Thursday 12th November 2026 starting at 2.00pm. It will be held at Lansdown Hall, Lansdown, Stroud GL5 1BB. Mobility access is available to the rear of the building from Lansdown Road via the adjacent park (Bank Gardens). All paid up voting members of Stroud u3a are cordially invited to attend. This includes paying Associate members.
A quorum of current voting members present in person (or by proxy) is required for the meeting to proceed. A quorum is 10% of the current membership as at the date of the meeting. Our best estimate at this time is between 60 and 65 members.
| Doors open from | 1.30pm | |
| (Displays for the talk will also be available to view from 1.30pm) | ||
| AGM | 2.00pm | |
| Followed by refreshments (mulled wine, mince pies, tea, coffee etc. etc.) | ||
| Talk by Jenny Dunford | Bringing history alive (through Re-enactment) | |
| End | 4.30pm | |
This AGM will conduct the business set out below.
The provisional Agenda for the 2026 AGM is :
- Welcome
- Apologies, Proxies and Quorum
- To approve the Minutes of the previous AGM held 13th November 2025 (Vote)
- Matters Arising from those Minutes (if any)
- To receive and approve the Chair’s report (Vote)
- To receive and approve the Finance Report (Accounts for 2025-2026) (Vote)
- To approve the Appointment of Auditor for 2026-2027 (Vote)
- To authorise the Trustees to set the renumeration of the Auditor (Vote)
- Membership Report for Information
- Any Resolution(s) proposed by members
- Election of Committee for 2026-2027 (Voting where contested or requested)
- Any other Business
- Close Meeting
All officers, trustees and other Committee members must be re-elected at each AGM. So, current Committee members planning to continue will also be seeking nominators and seconders soon! Please consider helping out on our Committee.
PROXIES
This year we will again be offering the facility for members to vote at the meeting by proxy if they cannot attend in person. We know that this will lead to a larger “turnout” and, in particular, facilitate participation for those who might be less able-bodied, unwell or away from home – thus increasing our inclusivity. To be clear, we prefer members to attend in person if they can as this is fuller participation and is also simpler to administer.
If you wish to take part by proxy, you will need to register in advance (and as soon as possible please) with our Secretary. Then, when the AGM documentation is finalised all those who have registered for a proxy vote, will be sent a proxy form which will then need to be completed promptly and returned to the Secretary.
FROM NOW, until the deadlines stated in the table below,
You can apply to register for a proxy vote. Email, phone or write to the Secretary to do this.
You can submit Nominations until the deadline below. Please use the accompanying form.
You can submit Resolutions until the deadline below. Please use the accompanying form.
Timings
| 2026 AGM Deadlines | Activity |
| 13th September | Approved AGM notice in Committee (completed) |
| 20th September | Send out notice of AGM |
| 22nd October | Deadline for receipt of nominations and members resolutions |
| 22nd October | Deadline for receipt of requests for a Proxy vote |
| 24th October | Final AGM papers to be made available to all members |
| 24th October | Proxy voting forms/links sent out to all who have requested them |
| 5th November | Deadline for receipt of completed Proxy Forms |
| 12th November 2.00pm | AGM |
Where to send your requests for Proxy Votes, Nominations and Proposed Resolutions
All requests to vote by Proxy, Nominations and Proposed Resolutions should be sent to The Secretary (Richard Bedford) at secretary@stroudu3a.org.uk or posted to:
Richard Bedford
Secretary to Stroud u3a
9 Tooke Road
Minchinhampton
Gloucestershire GL6 9DA